Email is the key process of communication at the workplace, in business and an essential part of our routine life. It is particularly significant today when so many people are working distantly and face-time has been changed by mass email marketing time. Your emails can leave a major impact on your business growth, career success, your company and here are seven email etiquette tips, which will definitely help you out:
1. Find out your audience
If you are emailing a colleague who is also your companion, then you can be more informal than if you are emailing a business executive you have never met previously. It is important that you are not very casual as your friend could prospectively forward your email to somebody who you have not met yet and that could appear wrong.
2. Ensure your message is simple & apparent
As an alternative of trying to create lengthy emails so they look more attractive, constrict them and throw out the jargon. Concentrate on what the person is looking for and ignore everything else. This is particularly significant because emails are read on smart phones than desktop computers these days, so it takes very long to scroll down.
3. Use appropriate spelling & grammar
If you have misspelled words in your emails, people will not ignore and it will affect your reputation and trustworthiness. If your email service provider does not have regular “spell check”, then you should copy/paste the text in MS word to find out that everything is spelled properly.
4. Respond to emails at the correct time
After you get an email, do not push it away. The quicker you reply, the better because the receiver will be grateful for the fast reply and you will be seen as more reliable person.
5. Make your emails action oriented
If you are not pushing somebody into action by using your email, then what is the sense of even making one? Your aim should be to conclude your email with an actionable thing so that the recipient knows actually what to do after going through it.
6. Be careful about “reply all” button
Do not try to hit “reply all” button after getting an email until you are positive that the whole team needs to get that specific information. You should not waste anybody’s time as they are probably got their own things to be done.
7. Use attention grabbing subject line
Your customer or business associate gets many email marketing service so ensure your email stands out and they go through it. People browse email subject lines so focus on making your subject line attractive to the people you are delivering the email to. Also, hiring an email marketing company for your email needs will be really helpful.
Thus, if you are a business owner or marketer, proper e-mail etiquette is necessary for you. At last, if you have some more e-mail etiquette suggestions, you can post a comment in the box below. Or, get more email etiquette tips to improve your communication.